Privacy Policy

Last Updated: March 2, 2026

Atchison Golf Club at Bellevue ("we," "our," or "us") operates the Atchison Golf Club mobile application and website (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

Information We Collect

Personal Information You Provide

When you create an account, register for events, purchase memberships, or contact us, we may collect:

• Contact Information: Name, email address, phone number, mailing address
• Account Credentials: Email and password (passwords are encrypted and never stored in plain text)
• Payment Information: Payment card details are processed securely through Square and are never stored on our servers
• Event Registration Data: Team information, partner details, handicaps, and t-shirt sizes for tournaments
• Membership Information: Membership type, renewal dates, and preferences

Automatically Collected Information

When you access our Service, we may automatically collect:

• Device Information: Device type, operating system, and browser type
• Usage Data: Pages visited, time spent on pages, and navigation patterns
• Location Data: General geographic location based on IP address (we do not track precise GPS location)
• Push Notification Tokens: If you opt in to push notifications

How We Use Your Information

We use the information we collect to:

• Process event registrations and membership purchases
• Send confirmation emails and important updates about your registrations
• Send push notifications about events, announcements, and weather alerts (if you opt in)
• Display leaderboards and tournament results
• Improve our Service and user experience
• Respond to your inquiries and provide customer support
• Send promotional communications (you can opt out at any time)

Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• Event Leaderboards: Your name and scores may be displayed publicly on tournament leaderboards
• Service Providers: We use third-party services including Firebase (Google), Square (payments), and SendGrid (email) to operate our Service
• Legal Requirements: We may disclose information if required by law or to protect our rights

Third-Party Services

Our Service uses the following third-party services:

• Firebase (Google): Authentication, database, hosting, and analytics
• Square: Secure payment processing
• SendGrid: Transactional emails
• TeeItUp: Online tee time booking (external service)
• Toast: Food ordering (external service)

These services have their own privacy policies governing the use of your information.

Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

• Encrypted data transmission (HTTPS/TLS)
• Secure authentication through Firebase Authentication
• PCI-compliant payment processing through Square
• Role-based access controls for staff and administrators

However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

Your Rights and Choices

You have the right to:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your account and personal information
• Opt-Out: Unsubscribe from promotional emails or disable push notifications

To exercise these rights, contact us using the information below.

Push Notifications

If you enable push notifications, we may send you:

• Event announcements and reminders
• Tournament updates and leaderboard changes
• Weather alerts affecting course conditions
• Special offers and promotions

You can disable push notifications at any time through your device settings or app preferences.

Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last Updated" date. We encourage you to review this policy periodically.